Virtual Executive Assistant at RAY AI – Fully Remote Job Worldwide

Are you organised, proactive, comfortable using AI tools, and confident communicating in English? RAY AI is recruiting full-time Virtual Executive Assistants to support entrepreneurs and business leaders in the United States and Europe.

Unlike traditional administrative positions that focus mainly on completing assigned tasks, this opportunity is designed for people who can anticipate problems, manage priorities independently, and help executives run their professional and personal lives more efficiently.

The successful candidates will work remotely, receive a salary based on their country of residence, and have access to specialised training in artificial intelligence and large language models (LLMs). The company also advertises performance-based bonuses, modern work equipment, and opportunities to work closely with international founders.

The position is listed as worldwide and fully remote. However, applicants should confirm their eligibility and the applicable application route for their country before proceeding.

About RAY AI

RAY AI connects talented professionals with entrepreneurs, founders, investors, and operators in the United States and Europe. Its approach combines executive assistance, operational processes, and AI-enabled productivity tools to help clients manage their workloads more effectively.

The company places particular emphasis on initiative, problem-solving, attention to detail, and the ability to learn new technologies. Candidates are therefore expected to do more than follow instructions: they should be capable of identifying what needs attention and taking appropriate action independently.

Job Overview

• Job title: Virtual Executive Assistant
• Company: RAY AI
• Department: Executive Support
• Location: Worldwide
• Work arrangement: Fully remote
• Employment type: Full-time
• Education: Bachelor's degree or equivalent work experience
• English requirement: C2 proficiency; rigorously assessed
• AI experience: Some experience with AI tools and a strong willingness to learn
• Salary: Competitive monthly pay based on country of residence
• Performance bonus: Up to three months' salary, based on performance
• Equipment: Modern laptop and hardware provided
• Application deadline: Not specified

Key Responsibilities

As a Virtual Executive Assistant, you will help a client manage essential business activities, protect their time, and keep important projects moving forward.

Your responsibilities will include:

• Email and calendar management: Organising communications, scheduling appointments, tracking commitments, and helping prevent scheduling conflicts.

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• Task and priority management: Maintaining task lists, monitoring deadlines, and ensuring important responsibilities receive timely attention.

• Travel coordination: Helping organise business travel and managing related arrangements.

• Accounting preparation: Assisting with preparatory administrative work involving accounting records and related tasks.

• Proactive support: Anticipating your client's needs and resolving routine issues before they become bigger problems.

• Project coordination: Managing longer-term projects that improve the client's business operations or personal organisation.

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• Operational partnership: Acting as a reliable partner who understands objectives and takes initiative rather than waiting for every instruction.

• AI-enabled productivity: Developing your ability to use AI tools and modern workflows to complete work more efficiently.

The role requires discretion, good judgement, and the ability to handle several responsibilities without losing sight of important details.

Eligibility Requirements

Applicants should demonstrate the following qualities and capabilities.

1. Education or Equivalent Experience

A bachelor's degree is required, although equivalent professional experience may also satisfy the requirement. Applicants should be able to demonstrate that they have the judgement, organisational ability, and professional maturity needed to support senior business leaders.

2. Excellent English Communication

C2-level English is an absolute requirement. RAY AI states that written and spoken English proficiency will be rigorously assessed.

Candidates should be able to write clear professional emails, communicate confidently, understand complex instructions, and interact effectively with international clients.

3. Problem-Solving Ability

The company evaluates problem-solving ability through its assessment process. Applicants should be comfortable analysing unfamiliar situations, identifying practical solutions, and explaining the reasoning behind their decisions.

4. High Agency and Initiative

High agency means taking ownership of outcomes rather than simply completing tasks when instructed. A strong candidate can recognise what needs to be done, make sensible decisions within their responsibilities, and follow through without constant supervision.

5. Familiarity With AI Tools

Applicants should have some experience with AI tools and a genuine interest in learning more about large language models and related technologies.

You do not necessarily need to be an AI engineer. However, you should be willing to experiment with tools, learn new workflows, and apply technology to everyday administrative and operational work.

6. Organisation and Attention to Detail

Strong organisational skills are essential. Candidates must be able to manage calendars, email, deadlines, tasks, and projects while maintaining accuracy and consistency.

7. Independence and Adaptability

The role requires someone who can work independently, manage competing priorities, learn unfamiliar systems, and adapt to the working preferences of an executive.

Salary and Benefits

RAY AI advertises a competitive monthly salary determined by the employee's country of residence. The worldwide vacancy does not specify one guaranteed salary figure, so applicants should not assume that every successful candidate will receive the same amount.

The advertised benefits include:

• Performance-based bonuses: Potential bonuses of up to three months' salary, depending on performance.

• Laptop and work hardware: Modern equipment provided by the company.

• Specialised AI training: Training in artificial intelligence and LLM tools.

• International exposure: The opportunity to support entrepreneurs and founders working in the US and Europe.

• Professional development: Opportunities to improve operational, administrative, communication, and technology skills.

• Remote work: A fully remote working arrangement.

Applicants should confirm the precise salary, bonus conditions, employment terms, and any country-specific benefits during recruitment.

Training and Recruitment Process

RAY AI describes a structured selection and training process for candidates who want to join its team. The company's careers information outlines the following general stages:

1. Submit an application: Provide the required information and résumé through the official recruitment page.

2. Complete assessments: Demonstrate your problem-solving ability and suitability for the role.

3. Attend the training bootcamp: The company describes a four-week programme covering general work practices, generative AI, productivity tools, and its internal processes.

4. Client matching: Successful candidates proceed towards being matched with an executive and beginning their work as a RAY.

Progression depends on successfully meeting the company's selection and training standards. Applying does not guarantee admission, employment, or placement with a client.

Who Should Apply?

This opportunity may suit candidates who have experience in administrative support, executive assistance, virtual assistance, operations, project coordination, or a similar field.

It may also appeal to professionals who want to strengthen their AI skills while working with international clients. However, applicants should be realistic about the English requirement and the company's emphasis on initiative and problem-solving.

Before applying, consider whether you can:

• Communicate professionally in English at C2 level.

• Manage several tasks and deadlines without constant supervision.

• Handle confidential business and personal information responsibly.

• Learn and use AI tools in practical work situations.

• Adapt to the working hours and communication preferences of a client based in another time zone.

Is Visa Sponsorship Available?

The position is advertised as fully remote, but the worldwide vacancy does not explicitly promise visa sponsorship or relocation assistance.

Because the work is remote, applicants should verify whether they can be employed from their current country and what employment arrangement applies to them. Do not interpret the worldwide listing as a guarantee of immigration sponsorship.

Documents and Information to Prepare

Before starting your application, prepare:

• An updated CV or résumé highlighting relevant experience.

• Accurate education and employment details.

• Examples of administrative, operational, or project work you have handled.

• A clear explanation of your experience with AI tools and LLMs.

• Evidence of your written and spoken English ability, if requested.

• Your country of residence and availability for remote work.

Be ready to explain how you organise competing priorities, solve unfamiliar problems, protect confidential information, and use technology to improve efficiency.

How to Apply

Follow these steps to apply for the Virtual Executive Assistant position:

1. Open the official RAY AI vacancy page.

2. Read the job description and confirm that the worldwide role is accepting applications.

3. Complete the application form with accurate personal, education, and work-history information.

4. Upload your CV and provide any additional information requested.

5. Complete the required assessments or subsequent recruitment stages if invited.

6. Review your submission before sending it.

Official application link:

You can also review other vacancies on the company's official careers website, where roles may be listed for specific countries as well as worldwide.

There is no closing date stated in the supplied vacancy, so check the official page for the latest application status before applying.