Office Coordinator Jobs (Part-Time) – Remote

Location: Remote
Employment Type: Temporary
Location Type: Remote
Department: Corporate

Compensation

• $18 – $20 per hour
• Offers Equity
• Offers Bonus

Pay Transparency

The compensation ranges included in our job postings represent the expected minimum and maximum base salary for the position. The overall benefits package may also include additional compensation and benefits such as bonuses, health benefits, paid time off (PTO), and equity option grants.

Overview
Application

Centivo exists to support workers and their employers, who form the backbone of the economy. Our mission is to provide affordable, high-quality healthcare to the millions of people who struggle with healthcare costs.

Centivo is seeking an Office Coordinator to support its downtown Buffalo office as well as the Member Care, Finance & Administration, and People Operations teams. This is a part-time position of up to 20 hours per week, with the possibility of becoming full-time.

Responsibilities Include:

Office Assistance Duties:

• Act as the primary contact for building management, facilities vendors, and the landlord, handling office requirements, maintenance requests, and facility-related issues.

  See also: Customer Care Centre Advisor Night Weekends Remote

• Support an efficient office environment through supply procurement, inventory management, and vendor relationships to maintain a well-organized and properly equipped workspace.

• Coordinate the purchase of office equipment and maintain accurate property inventory records.

• Manage office access and amenity logistics, including employee access badges, transit and parking passes, and related administrative programs.

• Handle incoming and outgoing mail by sorting correspondence, weighing packages to determine appropriate postage, preparing labels, dropping off packages, and disposing of junk mail.

• Maintain confidentiality and follow secure handling procedures for sensitive mail, documents, and shipments.

  See also: Outbound Sales Development Representative (B2B SaaS) – Remote, Worldwide

• Coordinate logistics for onsite office events, including scheduling, setup and breakdown, vendor or catering arrangements, and day-of event support.

• Monitor shredding and secure document handling.

Member Care Support Duties:

• Open and route incoming mail, including general correspondence, money orders, receipts, and other important items, promptly to the appropriate parties through electronic or in-person distribution channels.

• Process outgoing mail for the Member Care and Claims Operations departments through the electronic portal or email.

• Maintain the incoming mail filing system and route items older than 30 days for secure shredding.

• Provide support with other duties as assigned by Member Care leadership.

Qualifications:

Required Skills and Abilities:

• At least 1 year of experience working in a corporate or medical office environment.

• Excellent written and verbal communication skills, with the ability to communicate effectively with employees and cross-functional stakeholders across Member Care, Finance & Administration, and People Operations.

• Strong attention to detail and the ability to consistently track, record, and document office requirements, activities, inventory, and mail-handling processes.

• A proactive and self-directed approach to work, with the ability to anticipate needs, such as replenishing supplies before they run out, and independently manage responsibilities without constant prompting.

• Intermediate proficiency in Microsoft Office applications, including Excel, PowerPoint, Word, and Outlook, as well as the ability to navigate SharePoint and OneDrive.

Work Location:

This position is based in the Buffalo office, Monday–Friday, with working hours that may flex between 8:30 a.m. and 1:00 p.m.

Centivo Values:

• Resilient — This is challenging work, and there is no easy solution to healthcare affordability. Fortunately, our mission makes the effort worthwhile and motivates us when things become difficult. Being resilient means embracing challenges, following through on commitments, and not avoiding something simply because it is hard.

• Uncommon — The status quo is not working, which is why we are building something better. We recognize that the healthcare system is not meeting the needs of members, employers, and providers, so we are creating a different approach focused on simplicity and efficiency. Being uncommon means simplifying complexity, prioritizing efficiency over bureaucracy, and being willing to address difficult conversations.

• Positive — We care about one another. Doing challenging work and building something better requires energy, resilience, and an uncommon approach. We recognize others, give credit where it is deserved, and focus on solutions instead of dwelling on problems. We take care of ourselves so that we can support each other.

Who we are:

Centivo is an innovative health plan for self-funded employers with a mission to make high-quality healthcare more affordable for the millions of people who struggle with healthcare costs. Built around a primary-care-based ACO model, Centivo helps employers save 15 to 30 percent compared with traditional insurance carriers.

Employees can also benefit from significant savings through free primary care, including virtual care, predictable copays, and benefit plans without deductibles. Centivo works with employers ranging from companies with 51 employees to Fortune 500 organizations.

For more information, visit Centivo.

Headquartered in Buffalo, New York, with offices in New York City and Buffalo, Centivo is backed by leading healthcare and technology investors, including recent investment from Morgan Health, a business unit of JPMorgan Chase & Co.

How to Apply

To apply for the Office Coordinator (Part-time) position at Centivo, click the Apply button below and complete the online application through the official application portal.

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