Remote Executive Assistant Job at Persona (Worldwide, Full-Time)

Persona is a staffing firm, and this Executive Assistant opening is for an unnamed client, described only as a fast-growing company with C-level leadership. That makes it unusual: the geography is wide open, but the employer's identity and the pay are both kept back.

What the listing does spell out is the job. The role goes beyond routine admin support, covering complex calendars, international travel logistics, executive communications and confidential information. The listing wants a self-directed person who can represent executives with discretion and build processes without being told to.

It's a full-time, long-term remote position dedicated to a single client. You can work from anywhere, but you must be available during US business hours.

About Persona

Persona describes itself as a recruiting and staffing company that places people from 98 countries into full-time, long-term remote roles with client companies. It was founded in 2018, and it says its clients range from Fortune 500 enterprises to venture-backed startups. Each hire is for a specific open position with one dedicated client, and Persona provides onboarding and ongoing employment support.

What You'd Be Doing

• Build and maintain internal processes that support C-level executives across the company.
• Act as the link between senior management and employees, and handle internal and external executive communications.
• Manage professional and personal scheduling for executives, including agendas, mail, email, calls, travel and client management.
• Prioritise workloads so executives' top goals get met.
• Plan complex domestic and international trips, with itineraries and backup plans.
• Handle expense reports, reimbursements and credit card reconciliations.
• Keep all materials strictly confidential and use discretion with clients, partners and stakeholders.
• Prepare and format documents, decks and reports to a high standard.

What Persona Is Looking For

• At least four years of hands-on experience as an Executive Assistant supporting one or more executives.
• Significant experience managing office procedures and sensitive corporate information.
• Solid knowledge of cloud systems, online calendars and modern productivity tools.
• Excellent written and spoken communication, and full fluency in English.
• The ability to handle confidential information and adapt to shifting demands.
• A commitment to full-time, long-term work.
• Availability during US business hours in Pacific, Central or Eastern Time.

Preferred: experience supporting startup founders, VCs or partners at professional services firms, familiarity with scheduling tools such as Calendly, Reclaim or Motion, and experience handling personal and family logistics alongside business duties.

Location and hours: The role is listed as worldwide, but the US-hours requirement narrows it in practice. From West Africa, Eastern Time hours mean working from mid-afternoon into the late evening. Pacific Time pushes later still. Decide honestly whether you can sustain that schedule long term before applying.

Work authorisation: The listing doesn't mention visas, sponsorship or work-authorisation rules.

Terms of the Role

• Pay: Not stated in the listing
• Contract type: Full-time, long-term, dedicated to one client (the listing doesn't say whether it's an employee or contractor arrangement)
• Schedule: US business hours (PT, CT or ET)
• Location: Remote, worldwide

Perks and Package

Persona lists the following:

• Permanent work-from-anywhere
• Pay in your currency of choice
• "Full benefits" (no details given)
• Opportunities for growth and advancement
• A collaborative, fast-paced, people-first culture

Since the pay and benefits aren't itemised, ask Persona to spell out the salary range, the contract type and exactly what "full benefits" covers before you accept an offer.

Tools You'd Use

The listing names Google Workspace, Microsoft Office, Calendly, Notion, Asana, Slack, Zoom, Concur or Expensify, DocuSign and travel-booking platforms. Experience with any of the expense tools or the scheduling tools in the preferred list will help your application stand out.

How to Apply

Applications go through Persona's own portal and take about five minutes. No closing date is given, and staffing roles like this can fill quickly, so don't wait.

Because the employer is unnamed, your application has to do the convincing. Lead with specifics: how many executives you supported at once, the most complicated trip you've handled, and a process you built that saved time.